Writing a meeting agenda is half the meeting done. The agenda gives a clear direction and leads the whole team to the meeting goals. The agenda is like a glue – it helps team members stay together, concentrated on the objectives.
1. Sets the Expectations: Having an agenda demonstrates your desire to have a meaningful business meeting, without wasting time. Meeting participants have something to lean on and can prepare in advance. This eliminates questions like “So where should we start from?”
2. Stick to clear agenda items: Breaking down the agenda do specific agenda topics is key to the smooth running of the discussion. It also cuts off extra topics that might be distracting to the team. Zero guesswork.
3. The written proof: The verbal reminder can be forgotten or team members can argue over whether a given topic has been discussed or not. The written agenda keeps the team focused and provides them with a history log of what has been covered.
4. Excuse-killer: Agendas are not like unannounced school tests. “I had no idea we were going to talk about this, so I am not ready to discuss it.” is out of the question. It is all there – aimed to lead the team through a fruitful session.
5. Organization: Taking notes under each agenda item, even it is just a few keywords will save time and will take away any doubts as to what is to be done next. All agenda items transform into action items to be followed. No clear determination of next steps can actually be detrimental to the team’s productivity. By keeping an agenda, there is simply no room for anything else but productivity.
We hope this article was useful and it will help you run your meetings in a more effective manner.
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